How to Share a File/Multiple Files with OneDrive

OneDrive should be used to share files with an outside client in the event the file is too big to send via email. This article will explain the basics of OneDrive.

1. OneDrive from your Desktop.

OneDrive can be accessed via Okta, as well as on your desktop. On your desktop, locate the OneDrive icon from the start menu if you haven't signed into it before.

You will need to sign in with your Jet Linx email if it prompts for it. Otherwise, it should open File Explorer. Just look for OneDrive - Jet Linx Aviation, LLC and you can start storing your files.

To share a file with someone, you can either do it from File Explorer, or from OneDrive on Okta.

In File Explorer, right click the file/folder you want to share, and select Share.

This will open a window, where you can send the link to the file.

Here, you can choose who is to receive it, as well as copy the link and send that to the person/people who need it.

Click the arrow near the top to edit who the link should work for.

Your options here are as follows: Anyone with the link (Anyone who receives the link can access it), People in Jet Linx Aviation, LLC with the link (Any Jet Linx employee can access it), People with existing access (Anyone who can already access it), and Specific people (Only those who the link is emailed to/those indicated in the previous screen may access it).

You can also choose if you want to allow the selected parties to edit the files.

Back on the previous screen, you can enter multiple email addresses to send permission to the file. Once you hit send, they will receive an email inviting them to the OneDrive folder, indicating you shared it with them.

2. OneDrive on Okta

For OneDrive from Okta, the steps are relatively similar. Locate the OneDrive icon on Okta and click on it. Sign-In is automatic.

From here, you are presented with a screen that allows you to create/upload folders and files.

To upload a file or folder, make sure you have nothing selected, then locate Upload near the top.

You can also click the New button to create a new folder/word document/powerpoint/excel workbook or forms/OneNote Notebook/link to a webpage or file.

Click the circle left of a folder/file to select it. You'll see some options pop up. The screen for sharing a file via OneDrive online is very similar to the File Explorer variant.

Again, once you enter an email address(es) of your choice and hit send, assuming you made sure to choose the correct settings for who the link should work for, they'll receive an email with a link to access the OneDrive file/folder you shared with them.